WING VILLAGE HALL MANAGEMENT COMMITTEE MEETING SEPTEMBER 19th 2016


 WING VILLAGE HALL MANAGEMENT COMMITTEE MEETING SEPTEMBER 19th 2016        

Circulation     SC KB  SO RT  AT  AH  MR  JB BS NK JO RK JB PB

MINUTES Action By
 

1. PRESENT:

SC,KB,JB,AT,RT,BS,JB.SO,NK, PB.

 

2. APOLOGIES:

RK, MR,JO.

 

3. APPROVAL OF MINUTES OF MEETING HELD 27 June 2016 were signed as a true account.

 

4.MATTERS ARISING:

Caretaker- communication has been difficult but going smoothly thus far, the wages are being left in the box in office, Sally is to update Marcus with progress with the caretaker etc. The key to the high value store is to remain in Pauls possession. The cleaner is doing a good job, no problems with the hirers.

 

5.100 CLUB

Paul is doing this every month and has aquired a new customer.

This months winners are : 1st Cyril Armstrong, 2nd Maggie Fenner,3rd Joan Holder.

 

6. HEALTH AND SAFETY

Nick had  a training session with Marcus, all ok as he already has some knowledge of H and S requirements and reports are being sent on a regular basis, one comment should the kitchen door be a fire door? this was not thought neccessary as it would entail fitting steel shutters etc making things more problematic.

 

7. SOLAR PANELS

Ownership is still unclear, Sally has had no response from the PC re the maintenance of the panels,Friends of the Earth will hand over to the Village Hall, the meter readings are carried out by Paul.

 

8. FLOOR

Anne has obtained a quote from Welland Flooring for the corridor and reception/ramp areas, it will need 4 clear days to be done we need to address the flooding issue at the rear door and to not have any mats anywhere and it must be non slip. Two quotes £4425 and £3926 are being considered, Sally is to organise a handyman to look at the drainage before going ahead, Sally proposed we should go ahead with the flooring as it is in need of re doing Kaz seconded this, samples will be sent around for approval.  

 

9. DISHWASHER

Anne has spoken to Sara Mc Allister and Rutland Catering and someone is coming to assess the kitchen for usage/demand if it will be used for functions only, how easy to use etc. Hobarts in Peterborough have an agent who will also quote and visit, probably around £2000.

 

10 BUILDING MAINTENANCE

DOOR to storage is very heavy and Paul will need help to remove and refit new door,2 days to refit has attached a securing strap temporarily to make secure whilst waiting to fit new one.

 

11. G. N.  SCHEME

The volunteers meeting was held this evening, so far there have been no requests for call outs, there is to be  a social occasion held at the end of November so that people can be reminded of this facility should they need it.

An Xmas lunch also will be arranged as a relaunch with goody bags for all elderly entitled to use GNS and for them to meet the volunteers.

 

12. EVENTS

Joanne has done a great job with enlisting volunteers for the hall teas in the Summer

it is not easy to get regular teams together.

A total of £510 was raised boosted by the walking groups, she has emailed all involved with the teas and they will be invited to the GNS social.

Many thanks Joanne.

 

13. FUTURE EVENTS

Wings got Talent has not had much interest and has been put on the back burner.

Bookings for Theatre productions are 4th Feb and 25th of March.

Seniors lunch will be held on 11th December.

Possible wine tasting to be named Spirits of Xmas was keenly recieved with cakes and mince pies to order, Bat and Bottle to be  approached, maybe beer and wine.

To be held 2nd December.

A booking for an 18th Party on 28th October was discussed and agreed that this should be accepted with conditions ie Midnight curfiew and a large deposit held in case of damages with the usual rules and regs given to the person making the booking, Sally will provide Sarah with an indemnity agreement.

 

14. TREASURERS REPORT

All looking healthy with Hall Totals – £25,678.98, CA- £17,520.73, DA-£8,158.25

The water bill has now become a direct debit.

Step ladder still hasnt been purchased Paul is waiting for a set of prices for an industrial set and will report at the next meeting.

 

15. PARISH COUNCIL

27th July waiting for a copy of deeds from Sue,  a to charity commission request to charity commission re leasing the field cannot be done.

7th September- Nick and Sally to attend PC meeting , Sally needs to have in writing re the delegation of responsibility of members of the village hall committee.

Sue Awcock has so far managed to raise 15 of the £17.000, to replace the old play equipment, Nick and Sally will have a feed back on Wednesday with the results this has gone on for long enough and a conclusion has to be reached.

 

 

16. DATE OF NEXT MEETING—–TUESDAY NOVEMBER 1st

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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